Email Automation Templates

Enhance your daily podcast experience by automating the process of downloading top podcasts in your chosen genre, summarizing their content with AI, and sending these summaries along with direct links via email. This workflow not only saves you time but also ensures you stay informed and engaged with minimal effort. By leveraging services like OpenAI for summarization and Gmail for seamless delivery, it significantly improves podcast discovery and consumption, making it an invaluable tool for podcast enthusiasts and busy professionals alike.

This workflow automates the retrieval of emails marked with a specific label in Gmail, streamlining inbox management by targeting designated categories. It triggers manually, providing users with a straightforward method to organize and process emails efficiently. By focusing on labeled emails, it reduces time spent on email management and enhances productivity, ensuring important communications are easily accessible and managed effectively.

This n8n workflow automates the collection and delivery of trending 'Show HN' submissions from Hacker News to your email inbox. It retrieves the latest posts, filters them specifically for 'Show HN' content, and compiles this information into a structured email. This ensures you stay updated on the most popular tech innovations and discussions without manual browsing, saving time and offering convenience.

This n8n workflow is designed to streamline email management by automatically archiving emails from your Gmail inbox. It helps keep your inbox organized and clutter-free, reducing manual effort and improving productivity. By automating the archiving process, this workflow ensures important emails are stored while minimizing distractions, making it ideal for busy professionals who need to manage high volumes of email efficiently.

This workflow automates the application of labels in Gmail based on specific criteria, significantly improving email organization and management. By categorizing emails automatically, it enhances productivity and focus, reduces manual effort, and ensures consistent inbox categorization. This not only saves time but also streamlines the email management process for users.

This workflow automates the process of checking if a Mautic contact email is valid, then sends a notification to a designated Slack channel if the email criteria are met. By integrating Mautic with Slack, it ensures real-time alerts and enhances collaboration among team members. This reduces manual checking time and streamlines communication, making it ideal for teams managing large contact lists.

This n8n workflow automates the extraction of specific data from email bodies, streamlining the process of data collection by parsing information associated with predefined labels. It outputs a structured object containing these values, significantly reducing manual data entry and increasing efficiency for users who frequently handle large volumes of emails. Ideal for professionals managing data-driven tasks, it enhances accuracy and saves time by ensuring consistent data extraction.

The 'Airtable Lemlist Automate' workflow enhances email outreach by integrating Airtable and Lemlist, streamlining lead management and personalized messaging. It automates the capture of leads from Airtable, crafts personalized messages in Lemlist, and schedules follow-ups, reducing manual tasks. This ensures timely communications and maximizes engagement with prospects, making the process efficient and scalable.

This n8n workflow automates the process of setting labels in Gmail based on specific criteria. By utilizing the powerful automation capabilities of n8n, users can streamline their email management, ensuring that important messages are categorized efficiently and consistently without manual intervention. This enhances productivity and reduces the risk of missing critical emails.

This workflow seamlessly integrates RSS feeds with email notifications to create a personalized newsletter experience. It checks RSS feeds hourly for new posts and sends an email for each new entry within the last hour. This automation saves time and ensures that users never miss important updates from their favorite feeds, enhancing information consumption and streamlining communication.

This n8n workflow automates the entire process of collecting daily financial news from FT.com, summarizing it using Google Gemini AI, and dispatching it directly to a Microsoft Outlook inbox. This automation saves time by eliminating manual news aggregation, ensuring timely delivery of relevant financial updates, and enhancing productivity for finance professionals by providing critical insights without manual effort.

The 'Verify an email recipient with uProc' workflow in n8n automates email address validation to ensure recipients are active, minimizing bounce rates and enhancing communication efficiency. By leveraging uProc, businesses can maintain a clean email list, boosting engagement and reducing wasted effort on invalid contacts. This workflow is crucial for improving email marketing ROI and ensuring messages reach their intended audience effectively.

The Auto Gmail Domain Labeling for New Messages workflow intelligently categorizes incoming Gmail emails by applying specific labels based on the sender's domain. This automation enhances email management efficiency, ensuring critical messages are easily accessible and reducing time spent on manual sorting. By streamlining the organization process, it boosts productivity, allowing users to focus on more important tasks. It empowers professionals to maintain a clutter-free inbox, improving workflow and communication efficiency.

This workflow streamlines email communication by leveraging AWS Simple Email Service to send predefined messages to specified email addresses. It operates on a manual trigger, ensuring users have control over when emails are sent. By automating the email sending process, it reduces the need for manual email composition, saving time and minimizing human errors. The workflow is particularly beneficial for businesses that require consistent and reliable email delivery without the overhead of managing a full email server. It enhances productivity and ensures emails are sent promptly and accurately, making it a valuable tool for any organization that relies heavily on email communication.

This n8n workflow streamlines your Gmail inbox management by leveraging AI to identify and remove unwanted emails. Using GoogleGemini, it assesses whether an email is unnecessary and deletes it accordingly. The workflow also sends Telegram alerts to keep users informed about which emails were deleted or retained, along with the AI's rationale. This not only enhances inbox organization but also saves time by reducing manual email sorting, ensuring that important messages are not overlooked.

This n8n workflow serves as an AI-powered email auto-responder. By utilizing the IMAP protocol to read incoming emails, it automatically summarizes the content and sends a concise response via a webhook. This automation significantly reduces the time spent on manual email management, improves efficiency, and ensures timely communication, making it invaluable for businesses seeking to streamline customer interactions.

This workflow automates the collection and response process for training feedback by integrating Airtable with Usertask, LinkedIn, and SMTP. It captures feedback from Airtable, creates tasks in Usertask based on ratings, and sends notifications via email and LinkedIn. This automation streamlines feedback handling, ensures timely responses, enhances communication, and improves overall training quality.

This n8n workflow automates the process of checking the email provider for a specific domain to determine if it is managed by Google. It integrates with Google Sheets to log and monitor email data, which helps in assessing email deliverability and engagement. The workflow streamlines the verification process, providing insights into email provider usage and performance, saving time and improving accuracy in monitoring email-related activities.

This workflow automates email processing by integrating AI for reading emails via IMAP, generating responses, and sending them with approval. It streamlines email management by allowing users to approve or reject AI-generated replies. This enhances efficiency, ensures accuracy, and reduces manual email handling, which saves time and resources.

This workflow automates the invitation of new users to an n8n instance by utilizing data from a Google Sheet. It checks if email addresses listed in the sheet exist in the n8n user database and automatically creates new user accounts for those not found. Following account creation, it sends email invitations to these newly added users, enhancing efficiency by reducing manual entry and ensuring no potential user is overlooked.

This AI-powered email automation workflow is designed to streamline business communication by automatically summarizing and responding to email inquiries about company information. Utilizing advanced AI algorithms, it ensures precise and professional replies, saving time and reducing manual effort. Key benefits include improved response accuracy, enhanced efficiency in handling customer inquiries, and the ability to scale communication efforts effortlessly, making it ideal for businesses aiming to optimize their email management processes.

This workflow streamlines the management of masked email addresses in Fastmail by utilizing the Fastmail API to automate the retrieval, creation, updating, and deletion of these addresses. It enhances user interaction with an HTML table format, offering an efficient and organized method to handle email aliases. The automation reduces manual tasks, minimizes errors, and increases productivity for users managing multiple email addresses.

This workflow automates the process of sending booking confirmation emails by gathering booking details from a Postgres database, formatting them for clarity (including dates, times, and currency), and then dispatching a well-structured email through the SendEmail service. This automation reduces manual effort, ensures consistency, and enhances customer communication effectiveness, making it an essential tool for businesses that handle frequent bookings.

This n8n workflow automates error notifications for Mailgun, ensuring that users are promptly informed when an email fails to send. It triggers alerts for delivery issues, allowing for quick resolution and minimizing disruption. By automating this process, the workflow helps maintain communication reliability and efficiency, ensuring that users can address errors swiftly and effectively. This enhances operational productivity and ensures critical messages are not missed.

This workflow automates the process of monitoring a specific Google Drive folder and sending email notifications whenever new files are uploaded. By doing so, it ensures that users are instantly informed about any changes in their shared or personal folders, enhancing collaboration and file management efficiency. It eliminates the need for manual folder checks, saving time and reducing the risk of missing important updates. The email notifications include the file name, allowing users to identify and access the new files quickly. This automation is particularly beneficial for teams managing shared resources, ensuring that everyone stays updated with the latest documents or media uploaded to the shared drive.

This n8n workflow automates the process of managing emails through Microsoft Outlook, providing seamless integration and real-time processing of incoming and outgoing messages. By leveraging n8n's capabilities, users can automate routine email tasks such as sorting, responding, and archiving, which enhances productivity and accuracy while reducing manual workload. This workflow is ideal for businesses and individuals seeking efficient email management solutions.

This n8n workflow automates the management of subscribers in MailerLite by creating, updating, and retrieving subscriber information efficiently. It streamlines email marketing efforts by reducing manual data entry, ensuring subscriber information is always up-to-date, and allowing marketers to focus on strategy rather than repetitive tasks. This results in increased productivity and more accurate subscriber data management.

This workflow facilitates seamless interaction with the Iterable platform, a leading growth marketing tool. It automates the creation, updating, and retrieval of user data, triggered manually. By streamlining these processes, it enhances efficiency, reduces the risk of manual errors, and ensures up-to-date user information for marketing activities. Ideal for teams looking to optimize their user data management in Iterable.

This workflow streamlines the process of unsubscribing Mautic contacts from automated unsubscribe emails. It integrates multiple services such as Gmail, Mautic, and conditional logic to automate email list management, significantly reducing manual tasks and errors. The inclusion of code and notes ensures that the workflow is robust and adaptable, saving time and enhancing efficiency for users.

This workflow automates the process of analyzing email headers from Gmail to detect spoofing attempts and evaluate the trustworthiness of incoming emails. By extracting and reviewing email headers, it checks authentication results such as SPF, DKIM, and DMARC and assesses the sender's IP reputation using IPQualityScore. This enhances email security by preventing phishing and spam, saving time and improving accuracy.

This n8n workflow automates the forwarding of Netflix emails using Gmail and Mailjet, ensuring that important notifications are distributed to multiple email addresses efficiently. By leveraging n8n's automation capabilities, users eliminate the need for manual forwarding, saving significant time and reducing the risk of errors. This workflow is ideal for teams who need synchronized communications across various members or departments, ensuring everyone is kept up-to-date with Netflix-related updates.

This workflow integrates n8n with Sublime Security to automate the receipt and analysis of emails based on customizable rules. It streamlines email management by categorizing and prioritizing messages, ensuring critical communications are highlighted and actionable insights are derived from email content. This enhances productivity and ensures important emails are not overlooked, providing a systematic approach to email processing.

This n8n workflow automates the extraction of expense details from incoming emails and seamlessly adds them to a designated Google Sheets document. By eliminating manual data entry, it increases efficiency and ensures accurate tracking of expenses. This automation is particularly valuable for individuals and businesses looking to streamline expense management and maintain up-to-date financial records effortlessly.

This n8n workflow streamlines the process of receiving product lists through a webhook, converting the data into JSON format, and sending it to a specified email via Gmail. It enhances efficiency by automating data transformation and email sending, reducing manual efforts and ensuring timely communication. Ideal for businesses that need to distribute product information swiftly.

This workflow automates the classification of email replies in lemlist using OpenAI, streamlining the process of handling responses efficiently. By leveraging AI, it categorizes replies for better follow-up actions, reducing manual effort and enhancing productivity. It is ideal for businesses that handle large volumes of email interactions and need to prioritize responses effectively.

This n8n workflow streamlines email communication by automating the process of sending emails through Mandrill, triggered manually. It eliminates the need for complex coding, allowing users to send customized emails efficiently. This workflow enhances productivity by reducing manual tasks, ensuring timely and consistent email delivery, and providing a user-friendly interface for managing email campaigns.

This workflow is specifically crafted to manage error handling from other workflows within n8n. When a failure occurs, it activates and dispatches an email notification through Mailgun, detailing the error with the workflow name, error message, and stack trace. This automation ensures that issues are promptly communicated, enhancing workflow reliability and reducing downtime by providing immediate insights into errors.

The 'Gmail Stickynote Send Triggered' workflow automates the classification of incoming emails using n8n. By leveraging this workflow, users can efficiently organize emails into categories or specific folders based on predefined criteria. This automation saves time, reduces manual sorting, and ensures that important emails are never missed, thus enhancing productivity and email management efficiency.

This n8n workflow seamlessly integrates HubSpot and Mailchimp to automatically add new HubSpot contacts to a Mailchimp email list. By using this automation, businesses can ensure that their email marketing efforts are always up-to-date without manual intervention. This workflow helps streamline customer relationship management and enhances marketing efficiency by maintaining a synchronized contact list across platforms.

This n8n workflow is designed to monitor an IMAP mailbox for new emails, automatically triggering predefined actions based on email content or sender. By automating email monitoring, this workflow ensures timely responses and actions, enhancing communication efficiency and reducing manual oversight. It is particularly beneficial for businesses that rely on prompt email interactions, streamlining the process and allowing for rapid response times while reducing the risk of missed communications. The automation supports consistent follow-ups and efficient handling of incoming emails, leading to improved operational productivity.

This workflow automates the process of gathering social media activity for companies a user is scheduled to have meetings with, then compiles and sends a summary email. It scans your Google Calendar for upcoming meetings, fetches recent posts from LinkedIn and X (formerly Twitter), and delivers a personalized email with a meeting reminder and social media insights for each company.

This n8n workflow seamlessly extracts domain information from email addresses and verifies their syntax, ensuring data integrity and enhancing communication efficiency. By automating the validation of email formats, it reduces the risk of errors, streamlines operations, and maintains high-quality data for businesses relying on accurate email communications.

This workflow automates the creation and distribution of PDF invoices using n8n and JSReport. It captures user input through an n8n form, dynamically generates a PDF invoice with JSReport, and then sends the document via email using Gmail. This process eliminates manual effort, reduces errors, and enhances efficiency in billing tasks, offering significant time savings and improved accuracy.

This n8n workflow is designed to automate the creation of draft responses to incoming emails in Gmail, enhancing productivity by leveraging AI capabilities. It monitors your Gmail inbox for new messages and automatically generates thoughtful draft replies using AI, saving time and ensuring prompt responses. This workflow is particularly beneficial for professionals who receive a high volume of emails and need to manage their communications efficiently.

This workflow streamlines the manual task of importing JSON files from Gmail into a spreadsheet, allowing users to efficiently manage and analyze data without manual entry. By automating this process, it saves time, reduces errors, and enhances productivity. The integration between Gmail and spreadsheet applications makes it easy to organize incoming data for quick access and analysis, providing a reliable solution for data management tasks.

This n8n workflow automates the collection and dissemination of daily COVID-19 statistics specifically for Berlin, Germany. It retrieves data from a GitHub repository, filters it to focus on the Berlin region, and sends the relevant information via email. This process greatly reduces manual data handling and ensures timely and accurate updates, providing health officials and the public with critical insights without delay.

Read a Notion incidents table and automatically email assignees with their overdue incidents. Set up the Send Mail node with your own from and to addresses and smtp credentials for the emails (assignees go automatically in the CC field). If you want to use your own database table in Notion, create a similar one and just fill in your own database credentials in the Notion node. 

This workflow automates the process of monitoring an NTFY channel for new notifications, leveraging OpenAI to convert the raw notification content into a professional email format, and then sending this polished message via Gmail. It streamlines communication by transforming unstructured notifications into clear, concise emails, enhancing efficiency and ensuring timely information delivery.

This n8n workflow automates the process of monitoring an IMAP mailbox for new emails, extracting XML attachments from these emails, converting the XML data into JSON format, and subsequently sending this JSON data to a specified HTTP endpoint via a POST request. It streamlines the workflow by eliminating manual intervention, increasing efficiency, and ensuring timely data processing. This automation is particularly beneficial for businesses that need to handle large volumes of XML data received via email, offering a seamless integration solution that saves valuable time and reduces the risk of errors associated with manual data handling.

This workflow automates the process of archiving Gmail emails directly from your Inbox based on specific criteria, eliminating the need for manual intervention. By utilizing tools such as Stickynote for notes, Scheduletrigger for timing, Gmail for email actions, Filter for sorting criteria, and Itemlists for organization, it streamlines email management, enhancing productivity and ensuring no important emails are overlooked. This automation is especially beneficial for users overwhelmed by high email volumes, providing a seamless and efficient solution.